Employee Resources

1. Phone
▪ Employees can call the Hotline number – 866-793-4040
▪ Available 24/7
▪ Dedicated line for clients with User Support Desk

2. Support Portal
▪ Access the USD Support Portal Through Help (upper right hand corner of Concur page)>Contact Support
▪ The system will automatically create a case for the employee

3. Chat
▪ Chat with support button from the Home page will initiate a chat.
▪ USD chat support is available 24/7.

1. Login to Paylocity 
   
2. Navigate to the time and labor tab.
   
3. Select “Information”
   
4. Your points will be displayed here

This can be found on the bottom of your paystub, categorized as ER contribution

1. Logon to http://my.vanguardplan.com/
2. Click on “My Account”
3. Click “update savings rate”
4. Select the account you would like to update
5. Update the savings rate and click “submit”

An Emergency Occurrence Pass (EOP) is defined as time-off not charged to an employee’s accumulated attendance point tally.

• Each employee is granted 3 EOPs per calendar year.
• Once you have exhausted your 3 EOPs, all tardiness or non-scheduled days missed will be counted against attendance point accrual system.
• Any positive time-off balance must be used to cover the missed time for an EOP. If there is no positive time-off balance, the hours missed will be unpaid.
• Examples of eligible EOP uses: unexpected daycare/school pickup, school closings, car trouble, family emergency, other unplanned, non-avoidable “life-related” events.
• Examples of non-eligible EOP uses: Scheduled doctor’s appointment, scheduled child/family events, scheduled court appearances, scheduled trips, other events that can and should be scheduled around regularly scheduled work hours.

Explore Your HSA & Eligible Expenses | Inspira Financial

This is our company’s internal form for requesting FMLA. Every employee requesting FMLA must complete and sign this form. The form must be submitted 30 days prior to the anticipated start date of the FMLA Leave of Absence, unless unforeseen circumstances prevent you from doing so.
Download FMLA form here

This is a US government (Department of Labor) form which needs to be completed for all FMLA requests pertaining to your own medical condition. It requires input from PDC Machines’ HR department, and your medical professional. Incomplete forms will not be accepted. All medical information on the form will be verified by HR with the medical professional.
Download 380-E form here

This is a US government (Department of Labor) form which needs to be completed for all FMLA requests pertaining to your family member’s serious medical condition. It requires input from the PDC Machines’ HR department, the employee and the family member’s medical professional. Incomplete forms will not be accepted. All medical information on the form will be verified by HR with the medical professional / medical office.
Download 380-F form here

This is a US government (Department of Labor) form which is completed by HR following the employees’ submittal of the PDC Machines FMLA Request Form and WH-380 (E or F) which notifies the employee of their FMLA eligibility and whether additional information is needed to make a determination.
Download WH-381 form here

Yes, but only if you work a minimum of 54 hours in a pay period or have the PTO to supplement your time off.

Yes, but only after you’ve returned to work and work at least 54 hours in the pay period.

m.coyne@pdcmachines.com

• Performance Management
• Employee Relations / Investigations
• Policies
• Offboarding
• Paylocity
• Employee Handbook
• Wellness Program

l.prendergast@pdcmachines.com

• Job Description Library
• Talent Acquisition
• SmartRecruiters
• Onboarding
• PTO
• Leave of Absence Paperwork
• Paylocity Reports

w.bell@pdcmachines.com

• Payroll Questions
• Payroll Discrepancies
• Tax Questions
• Pay Verification
• Payroll Garnishments

Ashley.stokes@lockton.com
(918) 261-5120

• Benefit questions
  • Medical
  • Dental
  • Vision
  • Life Insurance
  • HSA / HRA
  • STD / LTD
  • COBRA Coverage
  • Supplemental Insurance
• Insurance Cards
• Benefit Changes
• Qualifying Life Events

866-794-2145
my.vanguardplan.com
Our plan # is 226114
• 401K  Account Creation
• 401K Account Questions

Grant Boyle – 610-989-3900 x112
gboyle@kathmere.com

• Investment Related Questions
• General Retirement Questions
• Financial Planning Questions

https://inspirawallet.com/Page/Home
855-384-8249

Please call or visit PayFlex/Inspira if you are enrolled in our HDHP 3000 Medical plan and have questions about your PayFlex/Inspira HSA.

• Timecard Questions (where applicable)
• Attendance points (where applicable)
• PTO approval

www.meritain.com
Visit your Flex/CDHP account and add or update your direct deposit information online:

1. Under the Accounts tab, select Banking/Cards.
2. Under Bank Accounts, click Add Bank Account and follow the instructions.

Don’t delay, sign-up today!

1. Visit your online account at www.meritain.com
2. Complete and return the setup form.
3. Visit your account via your mobile app. At Meritain Health®, we’re creating unrivaled connections. There is no set-up fee, and this is a one-time set-up process. However, once your bank account information has been added, a micro-deposit transaction will be processed. A micro-deposit is a random credit and debit transaction. The amount ranges between $0.01 and $0.99. Meritain Health does not control the amount processed. Once the micro-deposit is confirmed, you must validate the bank account via the member website, the mobile app or by contacting our customer service team.

Presence of bank account information does not guarantee a direct deposit reimbursement. The account must be validated in order to be used for direct deposit reimbursements.

Validation is a time sensitive matter. You will have 30 calendar days to validate the amount from the time the transaction is initially processed.

If you do not validate within 30 calendar days, the bank account on file will expire and will be updated to an inactive status.

Although this is a one-time process, please be aware you will need to repeat this process in the event your bank account information ever changes.

Description of EAP – An Employee Assistance Plan (EAP) is a workplace program designed to support employees’ well-being and address various personal and professional challenges they might face. EAPs typically offer confidential counseling, referral services, and resources to help employees manage issues such as stress, mental health concerns, substance abuse, family problems, financial difficulties, and more. These plans aim to improve employees’ overall wellness and create a healthier work environment by providing access to professional assistance and guidance for a range of personal and work-related issues.
EAP Services Flyer

Short-term disability (STD) insurance is a type of insurance coverage that provides financial benefits to individuals who are unable to work due to a temporary medical condition or injury. PDC Machines’ STD plan is an employer-paid benefit and covers 60% of the employee’s regular income for up to 26 weeks, while they are unable to perform their job duties. This insurance is designed to help individuals cover their essential expenses during the period of disability, such as medical bills, rent or mortgage payments, and other daily living costs. It helps provide a safety net for individuals facing a temporary inability to work and earn an income. STD runs concurrently with FMLA and does not extend FMLA leave of absence.  STD begins on the 8^th day of your absence. Employees must use positive PTO balance for the 7-day waiting period if a positive PTO balance exists. If no positive PTO balance exists, the waiting period will be unpaid. For an employee to be considered to have a disability, the employee’s disabling health condition must be certified by a physician and approved by the company’s Benefits Administrator and MetLife. STD forms should be submitted to HR when completed.
STD FAQ
Guardian STD application
How to report a disability

1. Log into Paylocity and choose Benefits from the Menu on the left.
2. Click on Benefits in the white menu bar, then select My Benefits.
3. Select Change My Coverage from the left side of the screen.
4. From the “What Happened” menu, choose Mid-Year HSA Change, then select today’s date. Click Start. Our Benefits Administrator will receive a notification and facilitate the necessary changes.

1. A deductible is the amount you’ll have to pay for medical care at the beginning of your insurance policy. For each policy year, you’ll pay the full cost of most medical care until your total spending reaches the deductible amount. Then you’ll split your health care costs with the insurance company until you reach your out-of-pocket maximum.
2. The out-of-pocket maximum is the limit on your medical expenses for the year. After your spending reaches this amount, the insurance company will pay all costs for covered health care services.